Best Web Conferencing Practices to Make Better Conference Call
Make Yourself Known
Webcam meetings are a lot easier when you know exactly who is attending and which person to address for particular issues. When the meeting starts, introduce yourself and what you do for the company. Keep it short and simple – no need to take the meeting off track by giving a too long and too detailed explanation of yourself. Remember, not everybody on the web conferencing will be able to use a webcam or be able to recognize you from your face or voice. Speak clearly and slow enough that everyone can hear and understand you.
Eye Contact
When you’re using a webcam, you’ll want to try to make frequent “eye contact” with the camera by looking in its direction, not the screen. To a beginner, this may seem a bit awkward. However, your participants will appreciate the effort to make them feel included on the call on a more personal level, especially if they don’t have a camera and are using only the audio. Making eye contact can create a more comfortable environment in the meeting and therefore encourage their participation in the chat Q&A section.
Include Content
The host is responsible for incorporating interactive content and other media items. Don’t be afraid to share your screen and webcam, or include slides of information readily available for the participants to explore and refer back to. Include also an agenda. Again, this will always help the meeting stay on task. Even creating a poll can gather information and opinion quickly and simply.
Avoid Sound Quality Issues
Sometimes technology can be a real pain. Don’t forget to test out your equipment beforehand, but you’ll always want to be prepared for something to go wrong. Be mindful of overlapping sounds, static, and echoes especially. Try to get your hands on a higher quality microphone. Background noise and other annoying distractions can come through and hearing your voice will become increasingly difficult. If necessary, get a pair of headphones or earbuds if the audio from the conference is making its way through your microphone.
Be Enthusiastic
Nobody wants to hear a dry speech. Your participants are supposed to be following their leader while you’re hosting the meeting. If you’re being dull and boring, attention spans are going to fade. Give them materials to look at, try to sound excited for new developments, and encouraging when critiquing others’ work. Request for their engagement and ask too many questions, especially if the meeting is a going to be a long one. A successful meeting can definitely boost morale and keep your coworkers productive for the day.
Webcam meetings are a lot easier when you know exactly who is attending and which person to address for particular issues. When the meeting starts, introduce yourself and what you do for the company. Keep it short and simple – no need to take the meeting off track by giving a too long and too detailed explanation of yourself. Remember, not everybody on the web conferencing will be able to use a webcam or be able to recognize you from your face or voice. Speak clearly and slow enough that everyone can hear and understand you.
Eye Contact
When you’re using a webcam, you’ll want to try to make frequent “eye contact” with the camera by looking in its direction, not the screen. To a beginner, this may seem a bit awkward. However, your participants will appreciate the effort to make them feel included on the call on a more personal level, especially if they don’t have a camera and are using only the audio. Making eye contact can create a more comfortable environment in the meeting and therefore encourage their participation in the chat Q&A section.
Include Content
The host is responsible for incorporating interactive content and other media items. Don’t be afraid to share your screen and webcam, or include slides of information readily available for the participants to explore and refer back to. Include also an agenda. Again, this will always help the meeting stay on task. Even creating a poll can gather information and opinion quickly and simply.
Avoid Sound Quality Issues
Sometimes technology can be a real pain. Don’t forget to test out your equipment beforehand, but you’ll always want to be prepared for something to go wrong. Be mindful of overlapping sounds, static, and echoes especially. Try to get your hands on a higher quality microphone. Background noise and other annoying distractions can come through and hearing your voice will become increasingly difficult. If necessary, get a pair of headphones or earbuds if the audio from the conference is making its way through your microphone.
Be Enthusiastic
Nobody wants to hear a dry speech. Your participants are supposed to be following their leader while you’re hosting the meeting. If you’re being dull and boring, attention spans are going to fade. Give them materials to look at, try to sound excited for new developments, and encouraging when critiquing others’ work. Request for their engagement and ask too many questions, especially if the meeting is a going to be a long one. A successful meeting can definitely boost morale and keep your coworkers productive for the day.
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